Hawks Run HOA

Board Meeting Minutes

Date: January 26, 2026
Time: 6:00 PM
Location: Not specified

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1. Call to Order

The meeting was called to order at 6:00 PM by President Dean Troyer.

2. Attendance

All Board members were present:

• Dean Troyer – President
• Norm Kazumura – Vice President
• Harrison Goscenski – Secretary
• Mike Johnson – Treasurer
• Stephanie Witkiewicz – At Large Member

A quorum was established.

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3. Financial Overview

The Treasurer reported a current account balance of approximately $10,500, inclusive of a recent insurance payment (approximately $1,300). The Board discussed maintaining a reserve target of approximately $10,000 to reduce the likelihood of increasing dues.

Hawks Run HOA

Board Meeting Minutes

Date: December 8, 2025
Time: 6:00 PM
Location: Not specified

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1. Call to Order

The meeting of the Hawks Run Homeowners Association Board of Directors was called to order at 6:00 PM on December 8, 2025.

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2. Attendance

Board Members Present:

• Dean Troyer – President
• Norm Kazumura – Vice President
• Mike Johnson – Treasurer
• Stephanie Witkiewicz – At-Large Member

Board Member Absent:

• Harrison Goscenski – Secretary

A quorum of the Board was present.

Hawks Run HOA

HOA Meeting Minutes

Date: September 22, 2025
Time: Not specified
Location: Not specified

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1. Call to Order

The meeting was called to order (time not specified) to review finances, elections, and upcoming priorities.

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2. Attendance

Board members present:

• Norm Kazumura – President
• Dean Troyer – Vice President
• Susan McConville – Treasurer

Board members absent: Not specified.

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3. Financial Overview & Budget Planning

• Current expenditures were reviewed.
• Options for potential budget changes were discussed.
• Outcome: Prepare and present a proposed budget for discussion and vote at the Annual Meeting.
• Bank statements to be audited and shared for transparency.

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4. Architectural Review & Rule Enforcement

• Reinforced requirement for HOA approval of structural or exterior changes.
• Discussed concerns about dumping in outlots and common areas.

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5. Election of Officers

Board elections were held with the following results:

Hawks Run HOA Meeting Minutes

Date: June 2, 2025

Location: Salem Lakes Fire Station
Time: 6:30pm CST
Recorder: Josh Sunday

Attendance

Board Members: Norm Kazumura, Dean Troyer, Susan McConville, Josh Sunday
Lots Represented: 3, 4, 8, 10, 12, 16, 20, 21, 33, 34, 35, 38, 39, 41, 44, 45, 46, 53, 55 (19 Lots Present)

Agenda Items and Discussion

1. Annual Dues
   Notices Sent: Week of May 30th, 2025
   Amount: $200 per lot
   Due Date: July 15th, 2025
   Applies To: All 58 lots
   Dues Allocation Breakdown

Homeowners Association Meeting Notes

Date: June 22, 2016

Topics Discussed

• Dues set at $50 per lot
• Ongoing drainage issues
• Landscaping concerns
• Businesses operating out of homes (e.g., car detailing)
• Dog-related issues

Date: August 3, 2016

Topics Discussed

• Signed contract with Civil Engineers for drainage study
• Cost: $3,480

Date: September 27, 2016

Topics Discussed

• Lots overdue on dues
• Continued drainage and landscaping concerns
• Restrictive covenant enforcement
• Proposed dues increase from $50 to $100

Date: April 20, 2017

Topics Discussed

• Liens issued for overdue dues
• Landscaping issues persist
• Annual Meeting planned for May

Date: May 18, 2017 — Annual Meeting

Agenda Items

• Review of 2016 financials (Total Expenses: $3,110.13)
• Presentation of 2017 Budget
• Discussion of Drainage Engineer’s Report
• Election of President & Vice President (3-year term)

Date: December 31, 2017

Topics Discussed

• Estimated total expenses for 2017: $8,022.39

Date: February 2018 — Annual Meeting

Topics Discussed

• Update on drainage report
• Community concerns regarding pop-up garages
• Discussion of upcoming yearly expenses

Date: January 22, 2020

Topics Discussed

• General discussion regarding dues

Date: May 19, 2021

Topics Discussed

• Dues officially raised to $150 per lot

Date: April 26, 2022

Topics Discussed

• Annual Meeting set for June 6, 2022
• Landscaping updates: mulch, plantings, and bush trimming in cul-de-sac

Date: June 6, 2022 — Annual Meeting

Agenda Items

• 2022 Dues: $150 × 58 lots = $8,700
• Landscaping & Mowing: $4,000
• Insurance: $500
• WE Energies: $600
• New Bushes/Flowers: $4,600
• Estimated 2022 year-end balance: $7,000

Date: March 11, 2025

Topics Discussed

• Dues increasing to $200 per lot
• Annual Meeting scheduled for June 2, 2025
• Community concerns:
  • Campers, boats, and trailers
  • Pet waste
  • Yard signage