Hawks Run HOA

HOA Meeting Minutes

Date: March 16, 2026
Time: 6:01 PM
Location: Sharing Center - 25700 Wilmot Rd, Trevor, WI 53179

1. Call to Order

The HOA Meeting was called to order at 6:01 PM.

2. Approval of Prior Meeting Minutes

Norm Kazumura moved to approve the minutes from the previous HOA meeting. Harrison Goscenski seconded the motion. The motion passed unanimously.

3. Financial Snapshot

The membership reviewed current spending and the Association’s financial position and previous years’ income and expense reports.

Hawks Run HOA

Hawks Run Homeowners Association serves our neighborhood by maintaining shared spaces, managing annual dues, and supporting long-term planning for community needs.

Board of Directors

• President: Dean Troyer
• Vice President: Norm Kazumura
• Secretary: Harrison Goscenski
• Treasurer: Mike Johnson
• At Large Member: Stephanie Witkiewicz

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1) Call to Order (6:00)

2) Approve Minutes + Catch Up Items

• Approval of minutes for the previous meeting(s)

3) Financial Transparency Snapshot (2022-Present)

• Year-by-year summary: starting balance, total income, total expenses, ending balance
• Target reserve discussion (goal: keep approximately $10k on hand to avoid dues increases)
• Receivables status (down to approximately 3 unpaid) and next enforcement step (lien timing and fees)

4) 2026 Budget Discussion + Vote

• Required annual items first:
  • We Energies
  • Insurance (project modest increase)
  • Taxes
  • Postage and communications budget
• Variable items that affect dues:
  • Landscaping (Growing Green / “Joe” quote pending: mowing, weeding, mulching; mulching not necessarily annual)
  • Entrance sign repair estimate first (repair one side this year; replacement later)

5) Dues Billing Plan + Late Fees

• When annual invoices will go out (historically April)
• Late fee policy going forward
• Process and timeline before lien action

6) Communications Plan (Website-First)

• Website is the primary source of truth (agenda and budget posted there)
• Mailings: plan for approximately 2 per year (postcards), with a third only if required
• Postcard service estimate (approximately $0.87/card; approximately $50/run)
• Email collection plan: QR code signup
• Facebook (Hawks Run Neighbors) remains supplemental; website is official

7) Neighborhood Concerns + How Reporting Works

• Board does not proactively patrol
• Residents should report concerns to contact@hawksrunhoa.com and the Board reviews and acts

8) Architectural / Exterior Improvements Approval Process

• New process rollout:
  • Email request and acknowledgement within 48 hours
  • Decision target within approximately 10 business days
  • Recordkeeping for approvals (public log on website: address and approved change)
• Reminder of existing HOA rules (for example, signs) and proposed enforcement posture

9) Optional Community Topic: Neighborhood Event

10) Next Annual Meeting Timing

• Target: March 2027

11) Open Forum

• Questions and comments
• Close

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Hawks Run HOA

Board Meeting Minutes

Date: January 26, 2026
Time: 6:00 PM
Location: Not specified

1. Call to Order

The meeting was called to order at 6:00 PM by President Dean Troyer.

2. Attendance

All Board members were present:

• Dean Troyer – President
• Norm Kazumura – Vice President
• Harrison Goscenski – Secretary
• Mike Johnson – Treasurer
• Stephanie Witkiewicz – At Large Member

A quorum was established.

3. Financial Overview

The Treasurer reported a current account balance of approximately $10,500, inclusive of a recent insurance payment (approximately $1,300). The Board discussed maintaining a reserve target of approximately $10,000 to reduce the likelihood of increasing dues.

Hawks Run HOA

Board Meeting Minutes

Date: December 8, 2025
Time: 6:00 PM
Location: Not specified

1. Call to Order

The meeting of the Hawks Run Homeowners Association Board of Directors was called to order at 6:00 PM on December 8, 2025.

2. Attendance

Board Members Present:

• Dean Troyer – President
• Norm Kazumura – Vice President
• Mike Johnson – Treasurer
• Stephanie Witkiewicz – At-Large Member

Board Member Absent:

• Harrison Goscenski – Secretary

A quorum of the Board was present.

Hawks Run HOA

HOA Meeting Minutes

Date: September 22, 2025
Time: Not specified
Location: Not specified

1. Call to Order

The meeting was called to order (time not specified) to review finances, elections, and upcoming priorities.

2. Attendance

Board members present:

• Norm Kazumura – President
• Dean Troyer – Vice President
• Susan McConville – Treasurer

Board members absent: Not specified.

3. Financial Overview & Budget Planning

• Current expenditures were reviewed.
• Options for potential budget changes were discussed.
• Outcome: Prepare and present a proposed budget for discussion and vote at the Annual Meeting.
• Bank statements to be audited and shared for transparency.

4. Architectural Review & Rule Enforcement

• Reinforced requirement for HOA approval of structural or exterior changes.
• Discussed concerns about dumping in outlots and common areas.

5. Election of Officers

Board elections were held with the following results:

Hawks Run HOA Meeting Minutes

Date: June 2, 2025

Location: Salem Lakes Fire Station
Time: 6:30pm CST
Recorder: Josh Sunday

Attendance

Board Members: Norm Kazumura, Dean Troyer, Susan McConville, Josh Sunday
Lots Represented: 3, 4, 8, 10, 12, 16, 20, 21, 33, 34, 35, 38, 39, 41, 44, 45, 46, 53, 55 (19 Lots Present)

Agenda Items and Discussion

1. Annual Dues
   Notices Sent: Week of May 30th, 2025
   Amount: $200 per lot
   Due Date: July 15th, 2025
   Applies To: All 58 lots
   Dues Allocation Breakdown

Homeowners Association Meeting Notes

Date: June 22, 2016

Topics Discussed

• Dues set at $50 per lot
• Ongoing drainage issues
• Landscaping concerns
• Businesses operating out of homes (e.g., car detailing)
• Dog-related issues

Date: August 3, 2016

Topics Discussed

• Signed contract with Civil Engineers for drainage study
• Cost: $3,480

Date: September 27, 2016

Topics Discussed

• Lots overdue on dues
• Continued drainage and landscaping concerns
• Restrictive covenant enforcement
• Proposed dues increase from $50 to $100

Date: April 20, 2017

Topics Discussed

• Liens issued for overdue dues
• Landscaping issues persist
• Annual Meeting planned for May

Date: May 18, 2017 — Annual Meeting

Agenda Items

• Review of 2016 financials (Total Expenses: $3,110.13)
• Presentation of 2017 Budget
• Discussion of Drainage Engineer’s Report
• Election of President & Vice President (3-year term)

Date: December 31, 2017

Topics Discussed

• Estimated total expenses for 2017: $8,022.39

Date: February 2018 — Annual Meeting

Topics Discussed

• Update on drainage report
• Community concerns regarding pop-up garages
• Discussion of upcoming yearly expenses

Date: January 22, 2020

Topics Discussed

• General discussion regarding dues

Date: May 19, 2021

Topics Discussed

• Dues officially raised to $150 per lot

Date: April 26, 2022

Topics Discussed

• Annual Meeting set for June 6, 2022
• Landscaping updates: mulch, plantings, and bush trimming in cul-de-sac

Date: June 6, 2022 — Annual Meeting

Agenda Items

• 2022 Dues: $150 × 58 lots = $8,700
• Landscaping & Mowing: $4,000
• Insurance: $500
• WE Energies: $600
• New Bushes/Flowers: $4,600
• Estimated 2022 year-end balance: $7,000

Date: March 11, 2025

Topics Discussed

• Dues increasing to $200 per lot
• Annual Meeting scheduled for June 2, 2025
• Community concerns:
  • Campers, boats, and trailers
  • Pet waste
  • Yard signage