Meeting Update

The March 16, 2026 HOA meeting is still on, we anticipate the weather getting better as the day goes on.

Time: Monday, March 16, 2026 - 6:00 PM to 7:30 PM

Location: Sharing Center - 25700 Wilmot Rd, Trevor, WI 53179

View meeting agenda

Hawks Run HOA Annual Meeting Agenda

1) Call to Order (6:00)

2) Approve Minutes + Catch Up Items

  • Approval of minutes for the previous meeting(s)

3) Financial Transparency Snapshot (2022-Present)

  • Year-by-year summary: starting balance, total income, total expenses, ending balance
  • Target reserve discussion (goal: keep approximately $10k on hand to avoid dues increases)
  • Receivables status (down to approximately 3 unpaid) and next enforcement step (lien timing and fees)

4) 2026 Budget Discussion + Vote

  • Required annual items first:
    • We Energies
    • Insurance (project modest increase)
    • Taxes
    • Postage and communications budget
  • Variable items that affect dues:
    • Landscaping (Growing Green / “Joe” quote pending: mowing, weeding, mulching; mulching not necessarily annual)
    • Entrance sign repair estimate first (repair one side this year; replacement later)

5) Dues Billing Plan + Late Fees

  • When annual invoices will go out (historically April)
  • Late fee policy going forward
  • Process and timeline before lien action

6) Communications Plan (Website-First)

  • Website is the primary source of truth (agenda and budget posted there)
  • Mailings: plan for approximately 2 per year (postcards), with a third only if required
  • Postcard service estimate (approximately $0.87/card; approximately $50/run)
  • Email collection plan: QR code signup
  • Facebook (Hawks Run Neighbors) remains supplemental; website is official

7) Neighborhood Concerns + How Reporting Works

  • Board does not proactively patrol
  • Residents should report concerns to contact@hawksrunhoa.com and the Board reviews and acts

8) Architectural / Exterior Improvements Approval Process

  • New process rollout:
    • Email request and acknowledgement within 48 hours
    • Decision target within approximately 10 business days
    • Recordkeeping for approvals (public log on website: address and approved change)
  • Reminder of existing HOA rules (for example, signs) and proposed enforcement posture

9) Optional Community Topic: Neighborhood Event

10) Next Annual Meeting Timing

  • Target: March 2027

11) Open Forum

  • Questions and comments
  • Close